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7 Things To Look for When Hiring an Event Planner

Running an event can be quite complex, and that is why people turn to event companies to make their work easier. Event companies are not created equal. Some offer impressive services, while others will disappoint you big time. You want to make sure you work with the planners who will make the planning process smooth and the event colorful. Below are some of the things you should look for in an event company before hiring them to ensure you get the best.

  1. Experience

inquiring about the experience of an event company is very crucial. Someone may have a lot of theoretical knowledge on how to manage events but no experience. Such a person may not be a good fit for your event, and many things could go wrong in the process. An experienced planner knows how to make an event colorful and deal with challenges if they come up.

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Something else you need to check out about a company’s experience is whether they have worked with other people or brands in your industry. For example, if you are a company that offers technology services, you might want to work with a company that has managed events for other technology companies.

  1. Transparency

A transparent company such as Lead Event is very easy to work with. Such a company will tell you their charges upfront and not ask for other hidden charges afterward. Ask whether they charge on an hourly basis, cost per person, or a flat fee, and make it clear that you aren’t ready for other hidden charges.

  1. Communication And Interpersonal Skills

When hiring an event manager, you want to get someone who is good at communication. Someone who is ready to give you all the details you need and answer your questions without making you feel like you are bothering them. If you get an event planner who is not communicating regularly with you during the planning process, you might get worried that all is not well.

Apart from communication, you also need to get a planner with great interpersonal skills. Are they friendly and social? Do they know how to work with other people and how to handle them properly? These are some of the questions you need to get answers to. You can learn about an event planner the first time you talk to them. Also, you can get the answers from testimonials from other clients.

  1. Testimonials

Any good events company that provides impressive results won’t shy off from showing testimonials from clients they have worked with before. These can be found on the company’s website or social media platforms. If there are no good testimonials, that can be a red flag that they are not good at what they do, and you might not want to work with them.

  1. Network

Events companies don’t work solely. They have to involve other people, such as the city government, the transport department, and even security agencies. You want to work with a company that can handle all these things for you and gets the necessary clearance. You want to work with a company that has formed a good network with other stakeholders, too, to make sure everything runs smoothly. You can know whether a planner has a proper network by asking a few questions.

  1. Insurance

Many people forget or ignore asking whether the event company they choose to work with is properly insured. It’s always good to work with a company that is insured. If unexpected accidents happen and an event planner is insured, the insurance company will compensate for the damages.

  1. Cancellation and Refund Policy

Sometimes, unexpected things can happen, forcing you to cancel or even postpone your event to a later date. Some planners will only charge for the services they have already provided. Ask about their cancellation policy before committing.

Remember, other parties such as caterers and venue providers will also be affected by the cancellation. Ask the planner whether they will negotiate with them in case of cancellation or postponing, or they will leave you to deal with everything.

When looking for an event company, don’t be in a rush. After getting a prospective company, get some more details about them. Don’t just rely on what they say. Do a little bit of research, like reading their testimonials, asking about their experience, and whether or not they have insurance. You don’t want to get disappointed by choosing the wrong event manager who doesn’t meet your expectations.

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